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About Property

Overview​

The Property page provides comprehensive information about a specific property. This includes general details, rental information, notes, activity logs, and file management.

Property Details​

The Property Details section allows you to manage the general information about a property. This includes specifying the property's type, category, and precise location.

Property General Information​

  • Select Existing/New Client: Choose an existing client or add a new one.
  • Property Type: Define the type of property (e.g., Commercial, Residential).
  • Property Category: Specify the category (e.g., Office, Industrial).
  • Area Sq M: Enter the total area in square meters.

Property Location​

  • Street Number: Enter the property's street number.
  • Flat Number / Building Name: Input the flat number or building name.
  • Street Name: Name of the street where the property is located.
  • City: City where the property is situated.
  • State: State or region of the property.
  • Postal Code: Postal code for the location.
  • Select Country: Choose the country (e.g., Nigeria).

Rental Details​

Configure financial and contractual tenancy aspects within the Rental Details section.

Tenancy Term​

Information about tenancy term and tenure and break options.

Type of Tenancy​

  • Fixed Term Tenancy: A tenancy based on fixed term where you specify a start date and an end date.
  • Periodic Tenancy: A tenancy based an agreement with a stated commencement date that will continue until terminated by either landlord or tenant.

Tenancy Break Options​

  • Landlord Break Option: Indicate if the landlord can break the agreement early and specify a break date.
  • Tenant Break Option: Indicate if the tenant can break the agreement early and specify a break date.

Rent​

Information about rent and payment methods.

  • Total Rent Amount: Specify the total rent payable to the landlord.
  • Payment Type: Specify if the tenant will pay the rent in advance or in arrears.
  • Payable Frequency: Specify the payment frequency (e.g., monthly, quarterly).
  • Payment Method: Specify how the tenant will pay (e.g., bank transfer,cash etc).

Damage Deposit​

Specify the damage deposit required for the property.

  • Deposit Amount: Enter the required damage deposit.
  • Deposit Payment Method: Specify how it will be paid.

Service Charge​

Specify the service charger required for the property.

  • Service Charge Deposit: Input the deposit amount for service charge.
  • Insurance Responsibility: Define who insures the property during the tenancy in the event of either damage or loss because of use of the property.

Default Fee​

Specify the default fee charged for unpaid rent.

  • Unpaid Rent Percentage: Set the percentage charged as a default fee.

Landlord Details​

Specify the details of the landlord.

  • Landlord Type: Individual or company/organisation.
  • Property Manager: Indicate if a property manager is involved.

Tenant Details​

Specify the details of the tenant.

  • Tenant Type: Individual or company/organisation.
  • Guarantors Required: Specify if guarantors are needed.

Notes​

Use the Notes section to add instructions, or any relevant property information in form of notes.

Activity Logs​

The Activity Logs section tracks a chronological history of all significant property updates and actions.

Each log entry includes:

  • Date and Time: When the action occurred.
  • User: Who performed the action.
  • Action: Description (e.g., "Property updated").
  • Details: Specifics like rent payment method, category, or type.

This ensures transparency and traceability in property management.

File Manager​

The File Manager section lets you upload, organize, and manage documents related to a property.

  • Tenancy Agreement Documents: It will show you all the tenancy agreement documents created using DocuProp.
  • Notices: It will show you all the notices created using DocuProp.
  • Upload Document: Upload you own files related to the property such as Property Tax Documents, Utility Bills etc.

This central hub ensures all files are securely stored and easily accessible.